§ 36.36. CREDIT CARD POLICY.

(A) The purpose of the credit card policy is to facilitate purchases for the city in those limited circumstances where using a credit card will enable department heads to fulfill departmental necessities for operational and/or maintenance purchases previously budgeted and approved after regular business hours, or in such case that limited local supply chain is closed, does not have readily available the operational and/or maintenance items, or an item could be purchased for a significantly reduced cost. The card may also be used to pay registration fees for education and training events or for travel-related expenses.

(B) The Clerk-Treasurer will procure credit cards for the city from the financial institution offering the most favorable terms for the city. Purchases on the credit cards may not exceed previously budgeted and approved items. Any item to be purchased over $100 per transaction would require the prior authorization of the Clerk-Treasurer.

(C) The Clerk-Treasurer is the designated custodian of the main credit card and account. The Clerk-Treasurer shall ensure that the card is used in conformance with this policy and will ensure alerts